Registration
Registration fees
All the participants are requested to make the registration for the conference. The speaker for an accepted presentation must complete the registration, otherwise the presentation will not be included in the final program. The registration fees vary depending on the timing of registration and whether you are a student, as shown in the table below. We also offer an option for accompanying persons.
| Timing | Early bird (~ April 13th 2025) |
Standard (April 14th ~ June 1st 2025, 23:59, JST) |
On site (June 2nd ~ 6th 2025) |
|---|---|---|---|
| Regular participants | 700 USD | 800 USD | 900 USD |
| Students | 300 USD | 350 USD | 450 USD |
| Accompanying persons | 80 USD | 80 USD | 80 USD |
(JST: Japan Standard Time, USD: US dollar)
The fees for regular participants and students include the cost of the following items:
- June 2nd: Welcome reception
- June 3rd-4th: Coffee breaks, lunch (buffet), Drinks and snacks (during poster presentations)
- June 5th-6th: Coffee breaks, lunch (buffet)
- Abstract + program book
The fee for accompanying persons includes the cost of the following items:
- June 2nd: Welcome reception
- June 3rd-6th: Coffee breaks, lunch (buffet)
- Abstract + program book
You can also find tentative program outline in this page: Technical program details
Conference Banquet
Note that the participation of the conference banquet party held in the evening of June 6th, Friday is optional and requires additional fee (100 USD).
Note:
- From June 3rd to 6th, lunch (buffet) will be provided at the conference site.
- Accompanying persons are not permitted to attend technical presentations in ICSMA20.
- Information regarding Japanese VISA can be found on this page: VISA
- We are NOT planning to offer official excursions, but we provide links of the websites offering tourist information about Kyoto on this page: Exploring Kyoto
Procedures for registration
(If you have already submitted an abstract, please skip (1) and (2))
(1) Creating account
To begin with, you must create your own account from this page: https://registration.icsma20.com/signup/account
After entering your email address, your login ID, and password, you will receive a validation email from info [at] icsma20.com ([at] is replaced by @). Follow the instructions in the email to validate your account.
(2) Creating profile
Once your account is validated, you can create your profile. Information input will be used only for the registration purposes. Please login to your “My Page” to create your own profile: https://registration.icsma20.com/login
(3) Filling in registration form
Please login to your “My Page”: https://registration.icsma20.com/login
Click “Start Registration” button to access the registration form and fill in your details, such as your registration type and whether you wish to attend the banquet party (optional). For accompanying persons, you must also input the corresponding participant's information by using the search bar in the registration form. If you have any food restrictions, requests of prayer room, or other special requirements, please include them in the text box at the bottom of the registration form. For the payment of the registration fee, the system accepts only the credit card of VISA and Mastercard with 3D secure. After filling in the registration form, click the submission button.
(4) Completing payment
After (3), your payment will be processed through your credit card, and then you will receive a confirmation email from info [at] icsma20.com ([at] is replaced by @). (If you do not receive the email, please check your spam folder.)
(5) Downloading receipt (Optional)
If you need a receipt for your payment, you can download it from the registration section of your My Page: https://registration.icsma20.com/login
Note:
- Before registering accompanying persons, the corresponding participant must complete their registration. After that, accompanying persons will be able to proceed with their own registration.
- Accompanying persons are also required to create an account and complete registration individually.
- If you forget your login ID (which is not the same as your email address), you can retrieve it here: https://registration.icsma20.com/login_id/retrieve/request
- If you forget your password, you can reset it here: https://registration.icsma20.com/password/reset/request
Cancellation policy
If you need to cancel your registration, please contact us (info [at] icsma20.com ([at] is replaced by @)). We will pay back the fee to your credit card after subtracting the cancellation fee. Depending on the timing of your cancellation, the cancellation fee varies as shown below:
Cancellation fee of the registration fee:
- Early bird period (~ April 13th, 2025, 23:59, JST): 10% of the paid fee
- Standard period (April 14th ~ June 1st, 2025, 23:59, JST): 50% of the paid fee
- On-site period (June 2nd ~ 6th, 2025): 100% of the paid fee
Cancellation fee of the banquet fee:
- Before May 18th, 2025: 10% of the paid fee
- After May 18th, 2025: 100% of the paid fee